Administrative Assistant, Job Ref. SS/UNMISS/2901/2553

Website UNMISS - United Nations Mission in the Republic of South Sudan

This position is located within the Movement Control Section of the United Nations Mission in South Sudan (UNMISS). The Administrative Assistant will be based in Juba, South Sudan. Juba is classified as an “E” hardship duty station and a non-family duty station. The incumbent reports to the Chief, Movement Management Unit.

Under the direct supervision of Chief, Movcon Management Unit, the UN Volunteer will undertake the following tasks:

Human Resources Management: • Maintain attendance database for all Movcon Staff, International, National and UNVs, to include marking daily attendance, track absentees, timely information to HR on long term absentees, follow up each case to ensure absence is covered subsequently by staff members. • Provide clerical support on actions related to the administration of the unit’s human resource activities. • Maintain and monitor the section’s staffing table and prepare relevant statistical data and charts as required.

Budget and Finance: • Assist in the payment of contractor’s invoices. • Monitor and maintain the integrity of various financial databases and verify accuracy of input data, ensuring consistency of data recorded.

Contract Management: • Maintain databases for all Movcon contracts related to the entire contract life cycle. • Ensure timely completion of Contractor Performance Reports, manual as well as UNGSC electronic database. • Prepare draft minutes for all Contractor Performance Meetings, get approval and dissemination to all.

General Administration: • Ensure as the focal point, timely archiving of all invoices and payment related documents including manual and electronic formats. • Draft routine correspondence related to the activities of the units. • Schedule meetings and appointments, maintain files of administrative instructions and other rules and regulations. • Perform other duties as required.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

• 5 years of combined experience in the fields of administration, finance and budget, human resources, and contract management is required. • Solid computer skills, including full proficiency in various MS Office applications (excel, word, power point) is required.
• Knowledge of Enterprise Resource Planning / SAP/ UMOJA is desirable.

 

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